Graduate Education

Click on any of the following links for information:

• Student Learning Goals
• The Graduate Experience
• Graduate Fees and Financial Aid
• Graduate Admission and Registration
• Master’s Degree Program Requirements
  
• Scholarship & Expectations of Students

The Graduate School

Lisa Bernardo, Dean of Admissions

Office: Mary Stuart Rogers Educational Services Gateway Building 160
Phone: (209) 667-3129

The Graduate School is committed to the development of scholarly leaders through outstanding graduate and postbaccalaureate programs that require students to demonstrate critical thinking and analysis, the ability to integrate theory and practice, and creativity in scholarly endeavors. Students emerge equipped to face real-life challenges and contribute to the body of knowledge in their fields of study.

The Graduate School develops, plans, assesses, improves, and administers the policies and procedures established by the Graduate Council, the chief governance body for graduate and postbaccalaureate programs.

Student Learning Goals

To ensure the quality of the advanced programs and student learning experiences, the Graduate Council established six student learning goals for graduate/postbaccalaureate students in master’s and doctoral degree programs. Students will be expected to demonstrate:

1. Advanced knowledge, skills, and values appropriate to their discipline.
2. Ability to be creative, analytical, and critical thinkers.
3. Ability to work as individual researchers/scholars as well as in collaboration with others in contributing to the scholarship of their disciplines, as appropriate.
4. Relevant knowledge of the global perspectives appropriate to their discipline.
5. Knowledge of new and various methods and technologies as appropriate to their discipline.
6. Advanced oral and written communication skills, complemented as appropriate to the discipline, by the ability to access and analyze information from a myriad of primary, print, and technological sources.

The Graduate Council continually assesses the achievement of these goals using surveys, program reviews, and analyses of student academic performance.

The Graduate Experience

One in five students at California State University, Stanislaus is enrolled in graduate or postbaccalaureate study. This is a significant portion of the student body and the group is extremely diverse in purpose, background, ethnicity, tradition, and age. This diversity provides a valuable context for quality research and learning. The University has become known for its responsiveness to individual students, its collaborative spirit, and the accessibility of its outstanding teacher-scholar faculty. Graduate students emerge with the knowledge, dispositions, and confidence to provide scholarly leadership.

Graduate Programs

The University offers the master’s degree, doctoral degree. and certificate programs below. Specific program requirements are in the catalog sections of the individual departments. Many graduate and postbaccalaureate credential programs can be completed in their entirety through enrollment in late afternoon and evening coursework.

 Graduate Fees and Financial Aid

Note:  The following information concerns fees and financial aid specific to graduate students.  For additional related information applicable to all students, please see the Fees and Financial Aid  section of this catalog.

Click on any of the following links for information:

• Fees
• Financial Aid, Fellowships and Scholarships

Fees

Non-California residents pay an additional $372.00 per unit.

The Graduate Business Professional Fee of $254 per semester unit is paid on a per-unit basis in addition to the Tuition Fee and campus fees for the following graduate business programs:

Master of Business Administration (M.B.A.)

Registration Fees

The term “tuition and fees” refers to all mandatory fees charged to register for classes. These include the Tuition fee* (TF), fees for Associated Students, Athletics, Health Facility, Health Services, Instructionally Related Activities, Student Recreation Complex, University Union, plus any required course fees.

*Fee rates for the 2011-2012 academic year are based on fee rates proposed in the Governor’s Budget. The Governor’s budget proposal must be approved by the legislature; consequently, it is possible fees ultimately required for the 2011-2012 academic year may be more than the rates listed above. If rates are increased in the 2011 fiscal year budget, students will be billed the difference.

The CSU makes every effort to keep student costs to a minimum.  Fees listed in published schedules or student accounts may need to be increased when public funding is inadequate.  Therefore, CSU must reserve the right, even after initial fee payments are made, to increase or modify any listed fees, without notice, until the date when instruction for a particular semester or quarter has begun.  All CSU listed fees should be regarded as estimates that are subject to change upon approval by The Board of Trustees.

Other Fees:

*See the Schedule of Classes at www.csustan.edu/classschedule for the most up-to-date information, including summer fees, course fees, deadlines, etc.

Graduate Student Fee Waivers

These are available on a competitive basis for Teaching Associates, Graduate Assistants, or Graduate Scholars who meet specific requirements. Contact the program director for information.

Financial Aid, Fellowships, and Scholarships

Noelia Gonzalez, M.A., Director

Office: Mary Stuart Rogers Educational Services Gateway Building, 100
Phone: (209) 667-3336

The Financial Aid and Scholarship Office administers federal, state and institutional financial aid programs and University scholarship funds available to help students meet their educational expenses.

New students should review the Financial Aid information contained in the CSU Admission Application booklet or online at www.csusmentor. edu. All applicants must complete the Free Application for Federal Student Aid (FAFSA) which may be obtained on the Internet at www.fafsa.ed.gov. Upon receipt of the FAFSA, the Financial Aid and Scholarship Office may request additional information. Application deadlines are observed, and students are encouraged to complete their applications as soon as possible, since funds are limited. Students interested in more information regarding financial aid, scholarship programs, or application procedures should inquire directly to the Financial Aid and Scholarship Office. The standard applicable to Financial Aid recipients for Satisfactory Academic Progress is found in the Financial Aid Handbook. Students can access their financial aid status online at www.csustan.edu.

The following are financial aid opportunities available specifically to graduate students.  For additional opportunities available to both undergraduate and graduate students, please see the Fees and Financial Aid  section of this catalog.

Teaching Associates and Graduate Assistants – Some teaching associateships and graduate assistantships are available to graduate students who are enrolled in master’s degree programs.  Generally, students must demonstrate an outstanding record of scholarly achievement, subject matter competence in their major fields, and the special qualities necessary to the duty assigned.  Contact the program director for information.

Graduate Student Fee Waivers – A number of graduate student fee waivers are available for those who are serving as Teaching Associates, Graduate Assistants, or Graduate Scholars.  These waivers are competitive, and students must meet specific requirements.  Contact the program director for information.

Graduate Research Awards – A limited number of research awards are available through the Graduate School and individual departments.  Funds are used to support the student’s research, scholarship, or creative activity.  Contact the Graduate School or individual departments to inquire about the application process and the availability of funds.

California Graduate Equity Fellowship – This program seeks to increase the diversity of students completing graduate degree programs at California State University, Stanislaus.  It provides fellowships to economically disadvantaged or to those from underrepresented groups. Financial need will be considered. File the Free Application for Federal Student Aid (FAFSA) by March 2 for Fall Semester consideration. Contact the Financial Aid and Scholarship Office for further information.

Endowed Fellowships – Several privately endowed fellowships exist for students studying in specific content areas.  Contact the specific graduate program director for information.

California Pre-Doctoral Scholarship Program – Designed to increase the pool of potential faculty for California campuses, this scholarship program provides funds for students to travel to professional meetings and/or complete their doctoral education.  Scholars are also eligible to participate in CSU or UC summer research programs.  Contact the Graduate School for more information.

Chancellor’s Doctoral Incentive/Forgivable Loan Program – This program offers loans and faculty sponsorship to full-time students pursuing doctoral degrees who are interested in a teaching career at a CSU campus.   Students may pursue their studies at any accredited U. S. university.   Twenty percent of the loan is forgiven for each year of full-time postdoctoral teaching at a CSU campus.  Awards are made in the spring of each year.  Contact the Graduate School for more information. 

A limited number of Graduate Fellowships and Awards are also available. Applicants seeking financial aid should visit the Financial Aid and Scholarship Office website at www.csustan.edu/FinancialAid/ or call (209) 667-3336 for questions and application materials. 

State University Grant

These State-funded awards cover a portion of the fees paid by eligible undergraduate and graduate students who are California residents.  Students receiving a fee waiver or fee sponsorship are not eligible to receive this grant.

Federal Direct Loans

Loans are made available to students through the Department of Education. A subsidized loan is awarded on the basis of financial need. Students will not be charged any interest before repayment begins (typically six months after graduating, withdrawing, or dropping below half-time enrollment), or during periods of deferment. The Federal Government subsidizes the interest during these periods. An unsubsidized loan is not awarded on the basis of need; in effect, anyone may qualify regardless of income level. The student will be charged interest from the time the loan is disbursed, and has the option of making interest payments quarterly or “capitalizing” the interest – adding it to the principal so that the loan is actually growing during in-school and deferment periods. Some students may qualify for both types of loan during the same enrollment period; final eligibility will be determined by the Financial Aid Office. All loan applicants must enroll as at least half-time students. Loan amounts may be limited based on dependency status, class level, and total cost of education. Further information and application materials are available at the Financial Aid and Scholarship Office.

Graduate Admission, Application, and Registration

Click on any of the following links for information:

• Steps in the Admission Process
• Steps in the Application Process
• Steps in the Enrollment Process

Steps in the Admission Process

Admission Procedures

Both admission to the Graduate School and admission to a specific graduate program are required to pursue a graduate degree or postbaccalaureate credential at California State University, Stanislaus. Students are responsible to ensure that the requirements of both admission processes are completed by the published deadlines.

1. Admission to the Graduate School

Admission to the Graduate School is required for students to enroll in postbaccalaureate courses at CSU Stanislaus. Deadlines for application are published by the Graduate School. To avoid delays, students are encouraged to apply as early as possible.

Requirements

1. Completion of a four-year college course of study and a baccalaureate degree from an institution accredited by a regional accrediting association, or completion of equivalent academic preparation as determined by appropriate campus authorities;
2. Good academic standing at the last college or university attended;
3. A grade point average of at least 2.5 (A = 4.0) in the last 60 semester (90 quarter) units attempted; and
4. Fulfillment of the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate campus authorities may prescribe.

These minimum requirements for admission to graduate and postbaccalaureate programs at a California State University campus are in accordance with University regulations as well as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations. In unusual circumstances, a campus may make exceptions to these criteria.

2. Admission to a Graduate/Postbaccalaureate Program

In addition to Graduate School admission, program admission is required to pursue a graduate degree or postbaccalaureate credential at California State University, Stanislaus. Many programs employ a referral system, and students must be admitted to the program before they will be admitted to the Graduate School. In this case, students should apply concurrently to the program and the Graduate School.

Programs admissions are competitive and many have specific application deadlines. Some programs have one admission date per year. For these reasons and to ensure full consideration, students are encouraged to apply to the program as early as possible.

All master’s and doctoral degree and credential program applicants may also be required to provide additional transcripts and test scores to their graduate program department or the Credentials Office. If you have further questions regarding the items you need to submit, please contact the program coordinators. Contact information can be found at www.csustan.edu.

Qualifying Examinations

Some programs require that students earn a specific score on a qualifying examination to be considered for graduate program admission. Examples of qualifying examinations include the GMAT, GRE, MAT, CBEST, and CSET. Contact the specific graduate program office for information on qualifying examination requirements. Students intending to make application to a graduate program at CSU Stanislaus should request that their scores be sent to the Graduate School. Qualifying examinations must be taken within five years of program admission to be valid. Information regarding registration, fees, and schedules is available from the University Testing Office or the Graduate School.

Admission Classifications

California State University, Stanislaus uses five classifications to identify student admission status. Once students have satisfied the requirements for admission to the Graduate School and/or program, one of the following classifications will be assigned.

Graduate Standing: Classified

Candidate satisfies all professional, personal, and scholastic requirements including qualifying exams for admission to a degree program. Admission interviews, experience, and measures of potential for success may also be used to inform competitive admission decisions.

Graduate Standing: Conditionally Classified

Candidate is judged by appropriate campus authority to have deficiencies which can be remedied with additional preparation. Programs which are at capacity do not have access to this classification.

Postbaccalaureate Standing: Classified

Candidate satisfies all professional, personal, and scholastic requirement including examinations for admission to an initial or advanced credential program. Admission interviews, experience, and measures of potential for success may also be used to inform competitive admission decisions.

Postbaccalaureate Standing: Provisionally Classified

Candidate demonstrates strong potential for admission but needs to complete prerequisite coursework for the program. There is a clear expectation that students will achieve a higher classification before their Provisional Classification expires after one term. If not, students must reapply to the program and justify their progress. This classification is also assigned to students who are seeking to clear their teaching credential or those who are earning a postbaccalaureate certificate.

Postbaccalaureate Standing: Unclassified

Student seeks to enroll in courses for professional or personal growth. This classification is assigned to qualified students who are seeking individual courses for personal or professional growth, attempting to raise a GPA or applying to a second bachelor’s degree.

Special Admissions

Early Start Alumni Admission Program

A last-semester senior who is within 9 units of earning a baccalaureate degree may enroll in an upper-division or graduate level course(s) and apply them to an advanced credential or master’s degree objective by requesting postbaccalaureate credit during the term in which they intended to graduate. The student must submit a Request for Postbaccalaureate Credit form to the Enrollment Services Office. Approval of the department graduate director is required. This action must be taken at the time of registration; retroactive authorization will not be granted. The student must apply to the University and the program for postbaccalaureate work.

Admission of Non-Resident and International Students

The Graduate School seeks to bring students from all parts of the nation and world to the campus. To ensure their success, non-resident and international applicants normally must be eligible for Graduate Standing: Classified status to be admitted to the Graduate School. All other admission classifications for non-residents or international students must be by special action of the program and have approval of the College Dean.

Graduate and Postbaccalaureate TOEFL Requirements

Because English is the language of instruction at the University, students should be prepared to write their theses, examinations, and seminar papers in English. All graduate and post baccalaureate applicants, regardless of citizenship, whose native language is not English and whose preparatory education was principally in a language other than English, must demonstrate competence in English. Those who do not possess a bachelor’s degree from a postsecondary institution where English is the principal language of instruction must receive a minimum 550 total score and 54 part score on the Test of English as a Foreign Language (TOEFL). Some programs require a higher score. Applicants taking the Computer- Based TOEFL must present a 213 total score and 21 part score or above. Applicants taking the Internet-Based TOEFL must present a 80 total score and minimum part scores of 20 Reading, 19 Listening, 16 Writing. The International English Language Testing System (IELTS) will substitute for TOEFL, with a minimum Band score of 6.5. Some programs may require a higher score.

Second Master’s Degrees

Students are not permitted to pursue two master’s degrees simultaneously. Those wishing to pursue a second master’s degree after the award of the first must obtain the approval of the College Dean. Some restrictions apply:
1. Students may not earn a second master’s degree in the same field.
2. Coursework used to satisfy the requirements of the first degree may not be used to satisfy the requirements of the second degree.
3. Students may not be awarded two degrees in the same degree-granting period of time.
4. A CSU Stanislaus student seeking to continue academic enrollment following the completion of the master’s degree must reapply to the University. The student must submit a new admission application to the University stating the new degree objective. If students seek readmission within one semester of graduation or their last registration, no application fee is required. All of the admissions, prerequisites, and program requirements of a second degree program must be met. Students are urged to contact the appropriate department for additional information.

Second Concentration in a Master’s Degree

CSU Stanislaus students who wish to seek a second concentration in the same discipline as their first earned degree may reapply for admission into a second concentration. Up to ten units of foundation courses from the first concentration may be allowed for a second concentration within the same master’s degree. Additional units in the concentration, electives, and a culminating experience must be completed for the second concentration.

Steps in the Application Process

1. Submit a complete, accurate and timely application.

All graduate and post-baccalaureate applicants (e.g., master’s degree applicants, those seeking educational credentials, and those holders of baccalaureate degrees interested in taking courses for personal or professional growth) must file a complete graduate application as described in the graduate and post-baccalaureate admission materials at www.csumentor.edu. Applicants seeking a second bachelor’s degree should submit the undergraduate application for admission unless specifically requested to do otherwise. Applicants who completed undergraduate degree requirements and graduated the preceding term are also required to complete and submit an application and the $55 nonrefundable application fee. Since applicants for post-baccalaureate programs may be limited to the choice of a single campus on each application, re-routing to alternate campuses or later changes of campus choice are not guaranteed. To be assured of initial consideration by more than one campus, it is necessary to submit separate applications (including fees) to each.  Applications submitted by way of www.csumentor.edu are expected unless submission of an electronic application is impossible.  An electronic version of the CSU graduate application is available on the World Wide Web at www.csumentor.edu.

The $55 nonrefundable application fee can be paid by credit card or by a check or money order payable to “The California State University.” The application and fee may not be transferred or used to apply for another term.

Students must supply complete and accurate information on the application for admission, residence questionnaire, and financial aid forms. They must also submit authentic and official transcripts of all previous academic work attempted. Failure to file complete, accurate, and authentic application documents may result in denial of admission, cancellation of academic credit, suspension, or expulsion (Section 41301 of Title 5, California Code of Regulations).

2. Await an acknowledgment of the application.

Students will receive an automatic confirmation if they submit their application electronically. Paper applications will be acknowledged within two to four weeks from receipt. Notification that space has been reserved may also include a request to submit additional records necessary for the campus to evaluate academic qualifications. 

If the application was filed during the priority filing period (see section above), students may be assured admission to the University (though not to an individual program) provided the evaluation of academic records indicates completion of all CSU admission requirements and campus requirements for admission to an impacted program. Unless specific written approval states, this admission notice is not transferable to another term or campus, and does not include admission into specific programs.

3. Submit transcripts and test scores.

Students must request an official transcript from each college and university at which they registered. These should be sent directly to the Graduate School. Transcripts presented by students cannot be accepted unless in a sealed institutional envelope.

Applicants who are in attendance at a school or college when transcripts are requested must file a transcript which includes verification of the subjects in which they are currently enrolled. After applicants have completed these subjects, they must notify the school or college to forward one official supplementary transcript showing the final grades for that term. No determination of admission eligibility will be made until all transcripts are received. Official transcripts must include a complete record of all previous college work attempted whether or not the applicant desires credit. A separate official transcript is required from each college attended even though one transcript may show work completed at another college. All records submitted become the property of the University. Records submitted by students who do not enroll are retained for only one year.

Returning Students

Former students of CSU Stanislaus who are returning after graduation or any absence are required to submit official and complete transcripts covering attendance at any other college after enrollment at CSU Stanislaus.

Students seeking to enroll for extension or open university courses are not required to file official transcripts. Subsequent admission to the University’s degree, credential, or certificate programs will require completion of regular admission procedures. For more information call (209) 667-3061.

4. Receive Notice of Admission

The sooner students submit a complete application, the sooner their eligibility for admission can be determined. Once evaluators have completed their evaluation, they will notify the departments that administer the students’ programs. The department will make an admission decision and forward it to the Graduate School. Upon admission, students will be mailed an admission packet with information on conditions for admission, if any, registration and financial aid.

Hardship Petitions The campus has established procedures to consider applicants who would be faced with severe hardship if not admitted. Petitioners should write the Dean of Admissions.

Reservation The University reserves the right to select its students and deny admission to the University or any of its programs as the University, in its sole discretion, determines appropriate based on an applicant’s suitability and the best interests of the University.

Senior Scholar Program

Enrollment in this program is limited to academically qualified California residents 60 years of age or older. Those admitted to this program will register after regular students have registered for classes. A fee waiver will be granted if funding is available. Priority will be given to applicants not currently enrolled at CSU Stanislaus who intend to enroll in a full-time program with a degree or credential objective. Further information and applications are available from the Coordinator of Reentry Programs, (209) 667-3304.

International Students

The CSU must assess the academic preparation of international students. For this purpose, international students include immigrants and those who hold U.S. visas as students, exchange visitors, or other non-immigrant classifications. The CSU uses separate requirements and application filing dates in the admission of international students. Verification of English proficiency (see the section on TOEFL requirement for graduate and postbaccalaureate applicants), financial resources, and academic performance are considered. Academic records from foreign institutions must be on file at least eight weeks before registration for the first term and, if not in English, must be accompanied by certified English translations.

Priority in admission is given to residents of California. There is little likelihood of nonresident applicants, including international students, being admitted either to impacted majors or to those majors or programs with limited openings.

Transcripts

Students with coursework from countries other than the United States need to seek an outside determination of course work and degree equivalency to U.S. standards. 

The foreign transcripts must be evaluated by one of the approved organizations listed at the end of the Appendix of this catalog. These organizations are private enterprises that have been approved by the California Commission on Teacher Credentialing and they charge a fee for their services. Individuals pursuing a foreign transcript evaluation must follow the procedures outlined by the organization providing the evaluation. In all instances, original, official documentation will be required when requesting the evaluation.

When seeking the evaluation be sure to request a Comprehensive/Detailed Report, which must include the following:

1. Identification of institution(s) attended, dates of attendance, credential(s) earned, and the United States educational equivalent.
2. Individual courses taken with semester units.
3. Individual grade equivalents.
4. Course levels in terms of lower and upper division, graduate and professional level for each post-secondary course evaluated.
5. Overall grade point average.

Student and Exchange Visitor Information System (SEVIS)

To help facilitate the timely reporting and monitoring of international students in the United States, the Department of Homeland Security (DHS), formerly the Immigration and Naturalization Service (INS), has implemented the Student and Exchange Visitor Information System (SEVIS). SEVIS provides tracking, monitoring, and access to current information on non-immigrant students (F and M visas) and exchange visitors (J visas). SEVIS enables the University to transmit electronic information via the Internet to the U.S. Immigration and Customs Enforcement (ICE). The ICE requires CSU Stanislaus to report on a timely basis the occurrence of certain events. International students at CSU Stanislaus are required to immediately report the following to the Office of International Student Services:
Change of name
Change of degree objective
Change of address, phone number, or e-mail
Failure to enroll
Graduation prior to the end date cited on the Form I-20
Dropping below a full course of study without prior authorization
Failure to maintain status or complete student’s program
Beginning and ending dates for optional practical training (OPT) authorization
Work authorizations
Any disciplinary action taken by the school against the student as a result of his/her being convicted of a crime.

Questions and concerns may be addressed to the Office of International Student Services at (209) 667-3158.

Health Insurance

As a condition of receiving an I-20 or DS2019 form, all F-1 and J-1 visa applicants must agree to obtain and maintain health insurance as a condition of registration and continued enrollment in the California State University. Such insurance must be in amounts as specified by the United States Information Agency (USIA) and the National Association of Foreign Student Advisers (NAFSA): Association of International Educators. The campus president or designee shall determine which insurance policies meet these criteria. Call the Office of International Student Services at (209) 667-3158.

Steps in the Enrollment Process

1. Evaluation of College Credit
2. Health Screening
3. Registration

1. Evaluation of College Credit

The Graduate School will evaluate previous college work as it relates to the requirements of CSU Stanislaus. Evaluations will be forwarded to the departments that administer the students’ programs for admissions decisions.

Distance Learning Courses

Credit is granted for all transferable credit-bearing distance learning courses (whether electronic, television-based, or print and mail-based) completed at regionally accredited postsecondary colleges and universities in the United States with the exception being the 70 semester unit limit on community college credit. Students must have official transcripts forwarded to the Enrollment Services Office.

Workshop Credit

Workshop credit does not substitute for course credit in a credential sequence and will not be applied toward the General Education, major, or minor degree requirements of the University. Workshops (formerly numbered 4920 to 4929) at CSU Stanislaus are open to both undergraduate and postbaccalaureate students.

2. Health Screening

Entering CSU students are required to present proof of the following immunizations before beginning their first term of enrollment. These are not admission requirements, but are required as conditions of enrollment in CSU Stanislaus.

Immunization

Measles/Rubella All new and readmitted students born on or after January 1, 1957 must provide proof of two immunizations for measles (rubeola) and rubella prior to their first enrollment. Proof of such immunization (or immunity) is also required for certain students, regardless of age, who have increased exposure to these diseases. These include: students who live on campus, or who attended primary and secondary schools outside the United States, or who are enrolled in any practicum, student teaching, or field work involving preschool-age children or taking place at a hospital or health care setting.

Hepatitis B All new enrollees 18 years old and younger must provide proof of having completed a three-dose series of immunizations against Hepatitis B prior to their first enrollment. This series is generally given over a 4- to 6-month period.

Note: Proof of these requirements must be submitted by mail, fax or drop box to the Student Health Center. Fax: (209) 667-3195. Phone: (209) 667-3396 If you fail to provide this proof during the first semester, a HOLD may be placed on your records, thereby preventing registration for classes the next semester. For more information, see the Web site at www.csustan.edu.

3. Registration

Students may register, add or drop courses, or withdraw from the University via the Web Registration System. This system is the only way to register for classes during the Priority Registration Appointment Period. After the Priority Registration period ends, students may also register in person at the Enrollment Services Office.

For the most current and complete instructions for the use of the Web Registration System and registration dates and deadlines, refer to the current “Schedule of Classes” at www.csustan.edu/classschedule. At the start of each term, students should verify the completeness and accuracy of all of their intended enrollment transactions through the Web Registration System.

Students who register late may find themselves at a disadvantage in arranging their programs. Those who register after a term begins must pay a $25 late registration fee. A student who unofficially drops a course, or leaves CSU Stanislaus without officially dropping courses or withdrawing from the University through the Enrollment Services Office, may receive grades of WU, F, or NC. A student who attends a course without officially adding it through the Enrollment Services Office by the last day to add a course will not receive credit for the course.

Students who do not attend the first class meeting after registering for a course may be dropped from the course by the instructor. However, a student will be held personally responsible for officially dropping unwanted courses through the Enrollment Services Office by the deadline to drop courses. (Refer to the section on “Instructor Withdrawal” in the Academic Policies and Procedures section.)

Registration appointments are determined by units completed within class level in the following order: seniors, students in master’s and credential programs, freshmen, juniors, sophomores, and unclassified postbaccalaureate students.

Master’s Degree Program Requirements

Required Units

The number of units required for a master’s degree varies, depending on the field and the degree sought. The Master of Arts degree must include a minimum of 30 units; the Master of Science, a minimum of 36 units. Only graduate courses (5000 series) and approved upper-division courses are acceptable to meet the unit requirement. Non-5000 courses and unapproved upper-division courses are counted in calculating the student’s study load but cannot be counted toward the unit or grade point average requirements for the master’s degree.

Residency

A graduate education is a rigorous intellectual endeavor, designed to prepare scholars to evaluate and contribute to their field and its body of knowledge. This is best accomplished in a continuing environment of mentoring, collaboration, and exchange of ideas.

Consequently the master’s degree program includes the following:

1. At least 21 units of the graduate program coursework must be taken in residency at CSU Stanislaus.
2. No more than 9 units toward the degree may be earned prior to program admission. This includes all transfer work and all work in progress at the time of admission. Exceptions must have prior written approval from the College Dean.
3. No credit by examination units may be used to fulfill degree requirements. Credit by examination may be used to fulfill prerequisites but may not apply toward the degree.
4. Open University, extension, and correspondence credits may not be used to meet graduate program requirements without prior authorization by the College Dean. Requests for approval must have the recommendation of the program director before they will be reviewed by the College Dean. The recommendation of the program director does not guarantee approval by the College Dean.

Rigor

1. At least 70% of the units must be in courses designed primarily for master’s degrees — numbered in the 5000 series. Most programs require more than 15 units of 5000 series coursework.
2. Evidence of satisfaction of the Graduate Writing Proficiency Requirement.
3. A grade point average of 3.0 or better in all courses taken to satisfy the requirements of the degree.
4. No grade lower than a C- in a course taken to satisfy the requirements of the degree program. Most programs require no grade lower than a B on courses used to satisfy program requirements.
5. Appropriate coursework from a field other than the major may be required at the discretion of the major department.
6. A thesis, a project, or comprehensive examination must be completed and approved by the student’s department and the College Dean.

Relevance

1. No course used to meet the requirements of the degree was taken more than seven years prior to the award of the degree. Some programs require that the program be completed in less than seven years. Check with the program for specific details. (For more information see Limitations to the Validation of Expired Courses or Units).

Responsibility

It is the student’s responsibility to satisfy requirements and complete the specific courses included in the program. Drafting a program completion plan, setting personal academic goals, and maintaining regular communication with a major adviser are recommended. Once a degree program has been approved by the student’s graduate committee, it may be changed only on the written request of the student and the written approval of the major adviser and the College Dean. Substitution for discontinued courses will be authorized by the major adviser and approved by the College Dean. Forms for requesting a change to program are available in the Graduate School office and on the Web site at http://www.csustan.edu/admissions/forms_publications.asp.

Graduate Writing Proficiency Requirement

All graduate students must demonstrate competency in writing skills in English to meet the requirement for a master’s degree. A candidate for an advanced degree can satisfy the CSU writing requirement by (a) satisfactory completion of the course designated by the department as assessing writing proficiency in standard English or (b) satisfactory completion of an alternative plan adopted by the department and approved by the Graduate Council. Candidates should consult the appropriate department for specific details.

Foreign Language Requirement

While skill in a foreign language is not a general University requirement for admission to, or completion of, the master’s degree program, certain programs may require that students demonstrate reading mastery of one foreign language, usually equivalent to two years of collegiate study. Candidates should consult the appropriate department for specific details.

Scholarship & Expectations of Students

Students admitted to postbaccalaureate and graduate programs are expected to make systematic and successful progress towards the completion of their programs. The following policies are designed to assist the student in that endeavor.

Graduate Probation and Disqualification

Advanced credential and master’s candidates should check carefully with the department about probation, disqualification, and appeals of disqualification; each department has the authority to develop policy and procedures in addition to the University standards.

The following policies govern postbaccalaureate and graduate students:

Probation

1. A student who is enrolled in a graduate degree program in conditionally classified or classified standing will be placed on academic probation if the student fails to maintain a cumulative grade point average of at least 3.0 (grade of B) in all units applicable to the degree program.
2. A student who is enrolled in a credential program in postbaccalaureate classified or postbaccalaureate unclassified standing will be placed on academic probation if the student fails to maintain a cumulative grade point average of at least 2.75 in all units applicable to the credential.
3. A student who is in postbaccalaureate unclassified standing and is taking courses for personal or professional development will be placed on academic probation if the student fails to maintain a cumulative grade point average of at least 2.5 in all postbaccalaureate units at the University.
4. A student who withdraws from all or a substantial portion of a program in two successive terms or in any three terms may be placed on probation by the department.
5. The department may place a student on probation for repeated failure to progress toward the degree objective.
6. Failure to comply, after due notice, with an academic requirement may result in the department placing the student on probation.
7. A student placed on probation will be notified in writing and will be provided with the conditions to be met for removal from probation, as well as the circumstances which will lead to disqualification.

Disqualification

A graduate or postbaccalaureate classified student will be subject to disqualification if, while on probation, the student fails to raise his/her grade point average to 3.0 within the time specified by the department. The disqualification decision for classified graduate students is the responsibility of the appropriate department. The disqualification decision for persons admitted to “Postbaccalaureate Standing: Unclassified” status is the responsibility of the Associate Vice President for Enrollment Management.

Administrative Academic Probation and Disqualification

Consistent with guidelines issued by the Chancellor of The California State University, a postbaccalaureate or graduate student may also be placed on probation or disqualified by appropriate campus authorities for repeated withdrawal, failure to progress toward an educational objective, and noncompliance with an academic department’s program requirements.

Appeal of Disqualification Status

A student who believes his/her disqualification was arbitrary, capricious, or discriminatory has the right of appeal. The “Postbaccalaureate Standing: Unclassified” student should direct the appeal to the Graduate School. Students admitted to Graduate Standing should direct their appeal to the appropriate department chair. The appeals committee will consist of a faculty member from the department who is selected by the department chair, a faculty member from the department who is selected by the student, and the chair of the appeals committee — a faculty member selected from outside the department by the College Dean.

Professional Ethics

Students admitted to a master’s or doctoral degree program or credential program are expected to adhere to the standards of conduct detailed in the program’s statement of professional ethics. Students who are admitted to Postbaccalaureate Standing: Unclassified status are expected to adhere to the standards of conduct detailed in the CSU Stanislaus Student Handbook statement of ethics. Failure to follow these guidelines or violations of the standards constitute student misconduct and will be handled in accordance with the student disciplinary guidelines in the CSU Stanislaus Student Handbook.

Intellectual Honesty

Respect for ownership and the expression of ideas is fundamental to advancing civilization, and it is a central feature of academic integrity. The expression of ideas is protected by law and appropriate citation credit is an ethical requirement for all scholarship. Plagiarism and any other representations in which a person knowingly presents the works of another without proper citation is cause for disciplinary action as detailed in the CSU Stanislaus Student Handbook.

Repeating Courses to Improve Performance

A postbaccalaureate student who was admitted to the University as an undergraduate and who is enrolled in an undergraduate degree program will be treated as an undergraduate for purposes of repeating a course. Graduate students, with prior permission of the department, may repeat a course, and the original grade will be included in computing the overall grade point average but will not be included in computing the grade point average for the master’s or doctoral degree.

Graduate Credit for Undergraduate – 4000-Level Courses

On occasion, to provide a breadth of content in a student’s graduate program, a 4000-level course is used to satisfy a program requirement. When this occurs, performance expectations for graduate students enrolled in undergraduate or dual-listed courses are increased to satisfy the rigors of graduate work. Often, additional reading, writing, and/or oral presentation are employed to meet this standard.

In addition, the standard of quality for written and oral performance in the course is significantly higher than that of an undergraduate. When using a 4000-level course to satisfy graduate program requirements, it is the student’s responsibility to verify with the instructor and program director that the performance expectations have been adjusted to meet graduate standards. The Instructor Verification Form is used for this purpose and is available at the Graduate School. A copy of the form should be placed in the student’s permanent file for later verification when clearing for graduation.

Petition/Appeal of University Requirements & Course Substitution (Graduate)

Students may petition university deadlines, request a waiver or substitution of certain university-wide requirements, or request a review of decisions affecting their academic status.

Petition:  Petition forms and information concerning university regulations may be secured from the Enrollment Services Office and the Graduate School. All such petitions must be requested using the Student Petition for Exception to University-Wide Requirements form and reviewed and signed by the appropriate faculty, dean, and/or director/coordinator as indicated on the back of the petition form. Graduate students should file petitions with the Graduate School.  A $10 petition processing fee is charged.

Course Substitution:
A request for substitution concerning a program major, concentration, or other requirements should be directed to the appropriate department. Course substitutions typically are 5000- or 4000-level courses. No more than 20% of the total program units may deviate from the approved program. All such requests must be submitted using the Course Substitution for Graduate Degree Program Requirement form prior to enrollment in the course requested for substitution.  Graduate students should file this form with the Graduate School.  No processing fee is charged.

Graduate students may request a review of decisions affecting their academic status via the appeal process established by the department in which the graduate program resides.  An Appeals Committee on Student Petitions has been established as advisory to the Provost.  Petition decisions concerning academic status and certain academic requirements may be referred to the Appeals Committee via the Graduate School.

Interruption of Program

A request for a leave of absence is not required by the Graduate School; however, it may be required by the program. Students should consult with the specific graduate program director for individual program policy. If enrollment is interrupted for more than one semester, it will be necessary for students to reapply to the University and program.

Continuous Enrollment

Once all coursework is completed, it is expected that students will maintain continuous enrollment in 7005 Continuing Thesis or Project until all degree requirements have been met. Students must maintain their Graduate Standing: Classified status and be enrolled in graduate coursework in order to apply for graduation. If the program is interrupted, reapplication to the Graduate School and program is necessary.

Seven-Year Limit

Consistent with Title 5, of the California Code of Regulations, CSU Stanislaus policy specifies that no more than seven consecutive years may be used to complete the requirements for a graduate degree. An extension of time beyond the limit may be granted by appropriate campus authority if warranted by individual circumstances and if the outdated work is validated by examination or such other demonstration of competence as may be prescribed.

At CSU Stanislaus, courses expire at the end of the designated academic term. A table is provided to illustrate course expiration dates.

Sample Course Expiration Dates

Limitations to Validation of Expired Courses or Units

Expired coursework may be validated only upon the recommendation of the graduate program director and approval of the College Dean. Certain restrictions apply:

• A maximum of one third of all courses used to satisfy program degree requirements are eligible for validation.
• Only courses completed at CSU Stanislaus are eligible for validation. Courses transferred from other universities are never validated.
• Courses completed more than ten years prior to the completion of the requirements for the degree are not eligible for validation.

Requirements for Validating Expired Courses or Units

Credits earned at CSU Stanislaus more than seven years before completion of the degree may be used to meet degree requirements only under the following conditions: (a) the student must demonstrate a current proficiency in the subject matter of the course in an examination administered by the original instructor of record or, if unavailable, a qualified substitute appointed by the departmental Graduate Committee or Program Director; (b) validation is available only upon the approval of the department chair and final inclusion of validated coursework in a degree program requires departmental recommendation, including appropriate documentation used to determine currency, and approval of the College Dean. A Validation of Outdated Coursework form is available from the Graduate School Office or on its Web site

Culminating Experience

A culminating experience is required for each graduate degree. Individual departments permit one or more culminating experiences described in this section. Students who have enrolled in thesis or project units will not be permitted to change to another culminating experience after the initial semester of such enrollment.

1. A thesis is the written product of the systematic study of a significant problem. It clearly identifies the problem, states the major assumptions, explains the significance of the undertaking, sets forth the sources for and methods of gathering information, analyzes the data, and offers a conclusion or recommendation. The finished product must evidence originality, critical and independent thinking, appropriate organization and format, clarity of purpose, and accurate and thorough documentation. Normally, an oral defense of the thesis will be required.
2. A project is a significant undertaking of a pursuit appropriate to the fine and applied arts or to professional fields. It must evidence originality and independent thinking, appropriate form and organization, and a rationale. It must be described and summarized in a written abstract that includes the project’s significance, objectives, methodology, and a conclusion or recommendation. An oral defense of the project may be required.
3. A comprehensive examination is an assessment of the student’s ability to integrate the knowledge of the area, show critical and independent thinking, and demonstrate mastery of the subject matter. The results of the examination must evidence independent thinking, appropriate organization, critical analysis, and accuracy of documentation. A record of the examination questions and responses shall be maintained in the department.
4. Doctoral students should obtain information on the culminating experience(s) from the appropriate doctoral program.

Criteria for the Thesis or Project

No academic distinction is made between a thesis, a project, or comprehensive examination. Each is equally acceptable as a means of fulfilling the requirements for the master’s degree. Specific departmental instructions or requirements should be ascertained by the candidate before enrollment in these courses.

Whether a student is preparing a thesis or a project, it should be noted that the quality of the work accomplished is a major consideration in judging acceptability. The finished product must evidence originality, appropriate organization, clarity of purpose, critical analysis, accuracy and completeness of documentation. Critical and independent thinking should characterize every project. Mere description, cataloging, compilation, or other superficial procedures are not adequate.

The quality of the writing, format, and documentation must meet standards approved by the department granting the degree. Format and writing must be consistent with the dictates of a style manual authorized by the department. The student must consult with the department and the Graduate School concerning these matters before beginning work on the thesis or project.

Procedures for Writing the Thesis or Project

All theses and projects must be written using the format requirements listed in the University guidelines. These guidelines are available on reserve in the Library or on the Web site at http://www.csustan.edu/academics/GradSchool/thesis_project.asp.

1. Registration for thesis or project requires a prospectus approved by the student’s thesis committee. Instructions for developing and gaining prospectus approval are available from the department.
2. A student whose thesis or project is planned to extend over more than the term of first enrollment in 5990 or 5960 may receive only a Satisfactory Progress (SP) grade.
3. Students who have completed all registrations for their graduate coursework, and who have registered for the maximum number of thesis or project semester units required by the program, are required to show ongoing progress and maintain continuous enrollment. Course 7005 Continuing Thesis or Project is provided for this purpose. Enrollment in 7005 is required each term: Summer, Fall, and Spring. Failure to maintain continuous enrollment will result in loss of graduate standing and necessitate reapplication to the Graduate School and program, as well as payment for prior semesters. In addition, students who have not maintained continuous enrollment will not be cleared for graduation.
4. Before a thesis or project is officially accepted by the Master’s Committee, it must meet all the requirements outlined in the section titled Criteria for the Thesis or Project.
5. No coauthored theses or projects are allowed. If two or more candidates are collaborating on research or a project, each must develop, write, and submit a separate and distinct thesis or project.
6. Once the thesis or project is accepted by the student’s committee, one copy is to be submitted to the Library for reader review by the deadline date established by the Graduate School. Once the reviewed copy is returned to the student and any editing changes requested have been made, two (2) copies of the approved thesis or project are to be submitted to the Library no later than the deadline for final submission.
   
   Binding expenses are the student’s responsibility. The Enrollment Services Office will not record a grade other than “SP” until the thesis/project committee chair has given final approval for the thesis or project. Contact the Graduate School for detailed information on the review, approval, and bindery process.
7. Receipt of an approved thesis or project is the equivalent to publication, and the thesis or project will be available to the public in the University library, including worldwide interlibrary loan.
8. A student may arrange to have the thesis or project published in microfilm form, with an abstract of the thesis published in the quarterly periodical, Masters Abstracts. Further details of the microfilming and copyright procedure may be obtained from the University Librarian.

Composition of Thesis or Project Faculty Committee

The following policies are used to determine thesis and project committee membership.

1. The master’s committee normally is composed of three members from the full-time instructional faculty, tenured or tenure track.
2. The minimum number of thesis/project committee members is two.  A third member may be added as requested by the thesis chair or department chair.  Individual programs may require a three member committee at their discretion.
3. Under certain circumstances, a retired or emeritus faculty member with an academic specialization and/or qualifications that are not held by another department member may serve as a volunteer third committee member, but not as the committee chair.
4. Normally, the chair of the master’s committee and the second member are from the department in which the thesis or project is written.
5. When appropriate, the committee may add to the three-member master’s committee one individual who is not a member of the University faculty. Such an individual must be approved by the other members of the thesis or project committee of the student’s major department and the College Dean.
6. The approval of master’s committee appointments is the responsibility of the department in which the student is seeking the degree.

Research Ethics and Protocol

All research conducted by faculty, staff, or students, or using University facilities, personnel or students must comply with relevant federal, state, and University policies. Failure to follow these policies will lead to a research misconduct inquiry and may result in student research not being accepted in fulfillment of a degree requirement. Additionally, failure to comply with University requirements means that the researcher is not acting as an employee or student of the University, and he or she will be personally responsible for any legal actions resulting from the research activity.

Under University policy, all research involving live human beings as subjects must be reviewed and approved by the Institutional Review Board for the Protection of Human Subjects in Research. This approval must be obtained in writing prior to any data collection (e.g., pilot work, field testing). All research, research training, experimentation, biological testing, teaching, and related activities involving live vertebrate animals conducted at CSU Stanislaus or by CSU Stanislaus students or employees must be reviewed and approved by the Animal Welfare Committee.

All research involving radioactive or other hazardous waste materials must be reviewed and approved by the University Risk Management Officer prior to obtaining the materials. Additional information on policy and procedures for conducting research at CSU Stanislaus may be obtained from the Office of Research and Sponsored Programs, (209) 667-3493. Catalog Year for Graduation Requirement (Catalog Year) Students who, since gaining Classified Graduate Standing status, have maintained continuous enrollment, may elect to satisfy the degree requirements in effect at the time of gaining Classified Graduate Standing status or at the time of completing their degree requirements.

Catalog Year for Graduation Requirement (Catalog Year)

Students who, since gaining Classified Graduate Standing status, have maintained continuous enrollment, may elect to satisfy the degree requirements in effect at the time of gaining Classified Graduate Standing status or at the time of completing their degree requirements.

Applying to Graduate with a Master’s or Doctoral Degree

A request that the master’s or doctoral degree be granted must be filed, including verification of payment of the graduation fee, with the Enrollment Services Office within the first two weeks of a semester in which the degree requirements are to be completed. Applications must be filed by March 1 in order for students to be listed in the commencement brochure. Failure to complete requirements for the degree during the term of the application necessitates the filing of a new application for the new intended term of completion.

Qualifying for Honor Recognition at Graduation

To be eligible to receive the master’s degree with distinction, students must have earned at least a 3.9 grade point average in the program for the master’s degree and be recommended by their department for distinction.

Applying for the Award of a Graduate Certificate

When the requirements for an academic graduate certificate program have been completed, Program Coordinator notifies the Graduate School that the student has completed all requirements for the certificate.  The Graduate School will work with Academic Programs and Enrollment Services to validate coursework and post to the student record.  This process normally takes about 2 weeks. The Program Coordinator will approve the award of the certificate and forward the form to the Graduate School for issuance and posting of the certificate.

Program Evaluation Survey

Graduating students are asked to complete a Graduate Student Program Evaluation Survey. The information in the survey helps the Graduate School and programs monitor the quality of students’ experiences in the CSU Stanislaus graduate programs. It also provides valuable data regarding the effectiveness of the School and programs in helping students to achieve the graduate student learning goals. Results from the survey are completely confidential and are used to assist program assessment and planning.